Proof Approvals

Proof Changes and Processing Hour Authorization

Errors/Issues - approval of additional processing time, or notification to stop processing problems. Issues are dealt with in a real time manner so you can tightly monitor new product releases and minimize production time wasted

Cancel/Hold/Release Processing of Projects and/or individual Part Numbers

 Notes to/from parties in the working group.  Some examples of notes include paying special attention to particular graphics or fonts, processing notes or project notes.  This should replace verbal conversations or email, the benefits being the creation of a database of job notes and elimination of confusion created by information translation and hand off.

The person responsible for, and the timing of all of the above business process transaction sets

Accurate, real time job status information

Time Log/Project Cost Detail

Detail of all file issues, time encountered, collaborative group notes and resolutions

Detailed tracking of Proof Changes and part number completion status

Knowledge database to search and run reports on problems encountered and resolutions

Access to a Knowledge Database of issues encountered with files and steps taken to resolve those issues.  This creates a valuable repository of information to use to: (i) assess efficiency of graphic designers and technical writers; (ii) analyze issues with document and graphics creation software and hardware platforms; and (iii) facilitate training of new technical personnel and writers.

Reduced costs through streamlined business process .

Coordinated Teams.  Creation of one “team” processing new product releases.  Elimination of corporate and internal organizational barriers with a common shared system utilized to exchange all key business information and data. Elimination of the need to communicate file status information between subcontractors, writers, designers, purchasing groups and project managers.

Structured process designed to improve control, accountability and efficiency.

Immediate notification of file issues impacting time to market.  As working group members create and process the files you will be informed of issues and key status changes through automated emails and access to a database with real time job information. This facilitates project coordination with time zone issues eliminated, internationally based writers, design groups and localization vendors are able to coordinate and process issues immediately.

Real time information generated in a standard format without you or vendors incurring additional time or system customization to generate the information.

Flexibility in choosing subcontractors/vendor base and design groups.  Global partners who use the system can synchronize their databases for shared customers or shared project files. This allows you to have a single interface to post/access files, approve proofs, initiate proof changes, hold/release jobs and input/access key job status information, while not limiting you to usage of a single turnkey vendor for international production needs.

Subcontractor/Vendor Management.  System allows you to assign jobs to subcontract writers and designers, provides them with a job tracking/time log interface to log into and report job status, time spent processing the job, issues encountered and resolutions.  Interface allows for you to manage costs and approve additional project processing hours prior to incurrence.  Real time information with no additional internal overhead incurred.

Enhanced workflow for multinational corporations. You can instruct localization vendors, writers and designers to directly post the files into your content manufacturer’s database.  You are removed from the process yet informed of the transfer with an email when the file is received by the system. This removes downtime from the production cycle, the manufacturer is able to receive files from foreign companies 24 hours a day and begin processing immediately.

The system creates a secure database of files accessible globally by anyone with Internet access and security clearance.  This database access provides fast, efficient access to files that can be used for a disaster recovery plan.  Your internal working group and supply chain partners are able to directly access and download copies of files/intellectual property with no overhead/human interaction needed.

Low cost of entry.  The eFile Workflow Management Module uses the Internet as its interface so it is readily accessible with no investment needed in software or hardware.